Patient management software (PMS) has become a crucial tool for healthcare providers looking to optimize operations, improve patient care, and increase efficiency. Whether for scheduling, billing, or communication, PMS ensures smoother workflows and better patient outcomes. This guide provides an in-depth look at the top 30 paid and free patient management softwares in 2024, helping U.S. providers and doctors choose the right fit for their practice.

What is Patient Management Software?

Patient management software is a comprehensive tool designed to handle administrative and clinical workflows in healthcare facilities. It automates tasks like appointment scheduling, patient record management, billing, and communication. PMS integrates these processes into a single platform, reducing human error and improving patient care.

Unlike Electronic Health Records (EHR) or Electronic Medical Records (EMR), PMS focuses on streamlining day-to-day operations while often including EHR/EMR capabilities.

Benefits of Patient Management Software

Enhanced Workflow Efficiency

According to a 2023 study by HealthTech Insights, 78% of healthcare providers reported significant operational improvements after adopting PMS. Automating repetitive tasks like scheduling and reminders allows staff to focus on patient care.

Improved Patient Care

With administrative burdens reduced, healthcare providers can prioritize patient interactions. Clinics using PMS have seen a 25% increase in patient satisfaction and a 15% boost in adherence to follow-up care.

Revenue Growth

Missed appointments cost U.S. providers over $150 billion annually. PMS reduces these losses with features like automated reminders and online scheduling, leading to a 30% drop in no-show rates, as per a report by Healthcare Financial Management Association.

Criteria for Choosing the Right Software

Key Features to Look For

• Scheduling: Simplifies appointment bookings and manages cancellations.
• Patient Portals: Provides secure access to patient records, test results, and scheduling options.
• Billing Integration: Streamlines claims processing and payments.
• Automated Reminders: Sends alerts for upcoming appointments or due payments.

Cost Considerations

Subscription-based models range from $19/month to $500/month. Free options often include basic features, making them ideal for smaller practices or startups.

Scalability and Customization

For growing practices, scalability is essential. Ensure the software adapts to your needs, whether you’re a solo practitioner or managing multiple locations.

Top 30 Paid and Free Patient Management Softwares in 2024

Comprehensive Table of Patient Management Softwares

Software	Scheduling	Billing	Patient Portal	Reminders	Cost	Best For
ClickUp	✅	❌	❌	✅	$7/month	Workflow automation and customization.
Salesforce Health	✅	✅	✅	✅	$300–$450/mo	Large healthcare facilities.
eClinicalWorks	✅	✅	✅	✅	$449/month	AI-driven features and EHR integration.
NextGen	✅	✅	✅	✅	Custom pricing	Cloud-based scheduling and billing.
athenaOne	✅	✅	✅	✅	Custom pricing	Virtual consultations and RCM.
Practice Fusion	✅	✅	✅	✅	$149/month	Small practices with simple needs.
Mend	✅	✅	✅	✅	Free–$29/mo	Affordable telehealth solutions.
DocPulse	✅	✅	✅	✅	Custom pricing	Bed management and insurance support.
LeadSquared	✅	✅	✅	✅	Custom pricing	CRM with healthcare focus.
Clinicia	✅	✅	✅	✅	$73/year	Resource tracking for specialists.
PracticeDock	✅	✅	✅	✅	$59/month	Multi-location clinics.
Zingit	✅	✅	✅	✅	$249–$349/mo	Chiropractic and small practices.
Phreesia	✅	✅	✅	✅	Custom pricing	Intake tools for large practices.
Denticon	✅	✅	✅	✅	Custom pricing	Dental-focused PMS.
SimplyBook.me	✅	❌	✅	✅	Free–$59.99	Personalized patient apps.
Pomelo Health	✅	✅	✅	✅	Custom pricing	Pharmacies and multi-use settings.
Intiveo	✅	❌	✅	✅	Custom pricing	Multilingual messaging tools.
AllegianceMD	✅	✅	✅	✅	Custom pricing	Small-to-medium practices.
Curve Dental	✅	✅	✅	✅	Contact for cost	Dental and orthodontic practices.
Lighthouse 360	✅	❌	✅	✅	Custom pricing	Virtual waiting rooms.
DentalROI	✅	✅	✅	✅	Contact for cost	Marketing-focused PMS.
Solutionreach	✅	✅	✅	✅	Custom pricing	Marketing integration.
OperaDDS	✅	❌	✅	✅	$99–$249/mo	Simple, scalable PMS.
Docible	✅	✅	✅	✅	Custom pricing	Streamlined patient communication.
NexHealth	✅	✅	✅	✅	Contact for cost	1-click booking and digital forms.
SimplePractice	✅	✅	✅	✅	$39–$59/mo	Small, independent practices.
Marketing360	✅	✅	✅	✅	Contact for cost	Branding and marketing integration.
BookSteam	✅	❌	✅	✅	$19.95–$79.95	Budget-friendly PMS.
Adit	✅	✅	✅	✅	$299–$399/mo	Enterprise-focused analytics.

Detailed Breakdown of Each Patient Management Software

1. ClickUp

Features:
ClickUp is a versatile project and task management software tailored for healthcare providers looking to improve their workflow efficiency. It offers 15+ customizable views, allowing you to manage daily tasks, automate workflows, and maintain patient data securely.

Pricing: $7/month per user.

Best For: Practices focusing on workflow automation and customization.

Pros:

• Integrates with over 1,000 tools, including Slack, Zoom, and Google Workspace.
• Highly customizable, supporting unique practice workflows.
• Affordable pricing for small to medium practices.

Cons:

• Complex interface for first-time users.
• Limited patient-facing features like portals or billing.

2. Salesforce Health Cloud

Features:
Salesforce Health Cloud is a robust CRM designed for healthcare institutions. It combines patient management with customer relationship tools to deliver personalized care. It supports appointment scheduling, medication tracking, and real-time patient data access.

Pricing: $300–$450/month per user.

Best For: Large healthcare facilities managing extensive patient databases.

Pros:

• Intelligent appointment management reduces scheduling conflicts.
• Detailed patient profiles streamline care coordination.
• Scalable for enterprise-level healthcare providers.

Cons:

• High cost makes it less suitable for small practices.
• Steeper learning curve compared to other software.

3. eClinicalWorks

Features:
eClinicalWorks integrates EHR functionalities with patient management. Its standout features include a virtual assistant (Eva) for retrieving patient histories, real-time analytics, and AI-driven reminders. It also has a patient portal for scheduling and accessing test results.

Pricing: $449/month per provider.

Best For: Providers seeking AI-driven tools and comprehensive EHR integration.

Pros:

• Advanced AI and machine learning capabilities.
• Seamless integration with popular medical devices and labs.
• Improves patient engagement through robust portals.

Cons:

• Interfaces can be complex for new users.
• Customer support wait times can be long.

4. NextGen

Features:
NextGen is a cloud-based solution offering EHR, practice management, and revenue cycle management tools. It allows providers to customize schedules, prevent overbooking, and streamline billing operations.

Pricing: Custom pricing based on practice size and needs.

Best For: Cloud-based scheduling and billing for large practices.

Pros:

• Robust scheduling templates with color coding for easy management.
• Efficient revenue cycle management for quick reimbursements.
• Offline form completion with automatic cloud syncing.

Cons:

• Occasional software glitches.
• The user interface could be more intuitive.

5. athenaOne

Features:
athenaOne streamlines patient care through cloud-based EHR, billing, and telehealth services. It features athenaTelehealth for virtual visits and athenaCollector for revenue cycle management to reduce claims errors.

Pricing: Custom pricing based on features and practice revenue.

Best For: Practices prioritizing virtual consultations and revenue cycle management.

Pros:

• Automatic reminders with cancellation options reduce no-shows.
• Comprehensive support for virtual care.
• Cloud-based billing minimizes errors.

Cons:

• Setup and configuration can be time-intensive.
• Managing prescriptions could be more user-friendly.

6. Practice Fusion

Features:
Practice Fusion is a cloud-based EHR solution designed for small practices. It offers easy charting templates, pharmacy integrations, and secure billing management.

Pricing: Starts at $149/month.

Best For: Small practices with straightforward needs.

Pros:

• Preloaded charting templates save time.
• Integrates with over 98,000 pharmacies.
• Affordable for small clinics.

Cons:

• Limited scalability for larger practices.
• Occasional downtimes reported by users.

7. Mend

Features:
Mend focuses on telehealth and patient engagement. It uses AI algorithms to predict no-shows and cancellations, enabling proactive scheduling adjustments. It also supports HIPAA-compliant telehealth consultations.

Pricing: Free plan available; paid plans start at $29/month.

Best For: Affordable telehealth solutions for small practices.

Pros:

• AI-driven insights reduce appointment gaps.
• Easy-to-use interface for both providers and patients.
• Budget-friendly with a free plan option.

Cons:

• Basic features in the free version.
• Limited customization options for advanced users.

8. DocPulse

Features:
DocPulse streamlines administrative workflows, from patient intake to discharge. It supports real-time bed management, insurance verification, and automated billing processes.

Pricing: Custom pricing based on facility size.

Best For: Hospitals requiring bed management and insurance support.

Pros:

• HIPAA-compliant infrastructure ensures data security.
• Automated bed charge calculations improve accuracy.
• Detailed discharge reports simplify workflows.

Cons:

• Limited offline functionality.
• Fewer features for small practices.

9. LeadSquared

Features:
LeadSquared combines CRM with healthcare project management. It automates appointment scheduling, patient follow-ups, and digital insurance verification to enhance intake and engagement.

Pricing: Custom pricing available.

Best For: CRM integration with healthcare workflows.

Pros:

• Powerful segmentation tools for patient data.
• HIPAA-compliant platform.
• Multichannel communication options.

Cons:

• User interface could be more intuitive.
• Limited marketing automation features.

10. Clinicia

Features:
Clinicia is a budget-friendly software that specializes in resource and practice management for healthcare providers. It supports detailed digital record-keeping, from diagnoses to prescriptions.

Pricing: Starts at $73/year.

Best For: Specialists tracking patient resources and expenses.

Pros:

• Easy-to-use prescription management.
• Cost-effective for small practices.
• Options for email and SMS-based patient communication.

Cons:

• Some users report duplicate entry issues.
• Lacks advanced customization features.

11. PracticeDock

Features:
PracticeDock supports multi-location clinics by centralizing patient data and streamlining appointment scheduling, billing, and analytics.

Pricing: $59/month.

Best For: Multi-location practices needing centralized management.

Pros:

• Integrates with leading EHR/EMR systems.
• Robust reporting and analytics tools.
• Easy-to-use interface for staff and patients.

Cons:

• Lacks advanced marketing features.
• Limited integrations with third-party tools.

12. Zingit

Features:
Zingit focuses on text-based patient engagement for small practices like chiropractic or dental offices. It simplifies communication by automating appointment reminders, recall campaigns, and feedback requests.

Pricing: $249–$349/month.

Best For: Chiropractic and small practices looking for real-time patient engagement.

Pros:

• Reduces no-shows with text-based reminders.
• Supports integration with over 150 practice management systems.
• Quick setup with user-friendly tools.

Cons:

• Higher pricing for smaller practices.
• Limited advanced features like billing or telehealth support.

13. Phreesia

Features:
Phreesia provides patient intake tools that streamline check-ins, digital forms, and secure payments. Its patient portals allow for data collection and efficient communication before appointments.

Pricing: Custom pricing based on practice needs.

Best For: Large practices or hospitals requiring comprehensive intake management.

Pros:

• Multiple patient intake methods, including kiosks and mobile.
• Seamlessly integrates with EHR systems.
• Reduces front-office workload with digital processes.

Cons:

• Costs can be high for smaller practices.
• Requires a stable internet connection for optimal functionality.

14. Denticon

Features:
Denticon is designed specifically for dental practices. It offers cloud-based solutions for scheduling, billing, imaging, and patient records.

Pricing: Custom pricing available.

Best For: Dental clinics of all sizes.

Pros:

• Centralized patient database simplifies operations.
• Secure cloud-based storage ensures data safety.
• Supports imaging and multi-location practices.

Cons:

• Best suited for dental practices only.
• Can feel overwhelming for smaller teams.

15. SimplyBook.me

Features:
SimplyBook.me offers customizable booking solutions for healthcare and wellness industries. It allows practices to display availability and manage appointments through a personalized app.

Pricing: Free–$59.99/month.

Best For: Practices needing personalized patient scheduling tools.

Pros:

• Affordable for small businesses.
• Patients can book via app, website, or social media.
• User-friendly for non-technical staff.

Cons:

• Limited medical-specific features like billing or records.
• Free plan lacks essential functionalities.

16. Pomelo Health

Features:
Pomelo Health focuses on patient-provider communication, including scheduling, digital forms, and reminders. It’s widely used in clinics, pharmacies, and vaccination programs.

Pricing: Custom pricing available.

Best For: Multi-use settings like pharmacies or healthcare campaigns.

Pros:

• Patient portal supports communication and self-service.
• Ideal for managing high patient volumes.
• Intuitive design for both providers and patients.

Cons:

• Can be costly for small practices.
• Limited telehealth integration.

17. Intiveo

Features:
Intiveo specializes in patient communication with multilingual options for reminders, confirmations, and feedback forms. It integrates seamlessly with most practice management systems.

Pricing: Custom pricing available.

Best For: Practices serving diverse communities with multilingual needs.

Pros:

• Supports text, email, and phone reminders.
• Easy integration with existing systems.
• Customizable communication templates.

Cons:

• Limited advanced features like billing or analytics.
• Costs can add up for larger practices.

18. AllegianceMD

Features:
AllegianceMD is a cloud-based platform offering EHR, ePrescriptions, billing, and patient portals. Its user-friendly interface is designed for small-to-medium healthcare practices.

Pricing: Custom pricing available.

Best For: Practices requiring centralized management and electronic prescriptions.

Pros:

• Automated appointment reminders and online payments.
• Secure cloud storage with HIPAA compliance.
• Simplifies insurance eligibility checks.

Cons:

• Design could be more modern.
• May experience occasional lags during high usage.

19. Curve Dental

Features:
Curve Dental offers cloud-based solutions tailored to dental and orthodontic practices. Its tools include digital charting, billing, imaging, and scheduling.

Pricing: Contact for cost.

Best For: Dental and orthodontic clinics prioritizing cloud storage.

Pros:

• Access patient data from anywhere with internet connectivity.
• Streamlines imaging and charting processes.
• Secure HIPAA-compliant cloud platform.

Cons:

• High pricing for small practices.
• Primarily focuses on dental workflows.

20. Lighthouse 360

Features:
Lighthouse 360 automates patient communication and enhances front-desk efficiency. It’s particularly useful for managing virtual waiting rooms and patient reminders.

Pricing: Custom pricing available.

Best For: Practices needing automated reminders and virtual waiting room tools.

Pros:

• Keeps patient schedules full with follow-ups and recalls.
• Intuitive for front-desk staff to manage.
• Reduces no-shows with automated reminders.

Cons:

• Lacks robust billing features.
• Limited integrations with non-dental systems.

21. DentalROI

Features:
DentalROI combines marketing tools with patient management software to help practices grow their online presence while managing patient workflows.

Pricing: Contact for cost.

Best For: Practices focusing on digital marketing alongside patient management.

Pros:

• Enhances online reputation with review management.
• Integrates marketing campaigns with patient communication.
• Optimized for dental practices.

Cons:

• Not suitable for non-dental providers.
• Marketing focus may not appeal to all users.

22. Solutionreach

Features:
Solutionreach combines patient relationship management with marketing tools to engage and retain patients. It includes appointment reminders, feedback surveys, and email campaigns.

Pricing: Custom pricing based on features.

Best For: Practices wanting to improve patient retention with marketing tools.

Pros:

• Supports multi-channel communication.
• Helps track and improve patient satisfaction.
• Customizable surveys and reminders.

Cons:

• Requires training to use advanced features.
• Pricing can be high for small practices.

23. OperaDDS

Features:
OperaDDS provides paperless solutions for dental practices. It automates front-office workflows and integrates with existing practice management systems.

Pricing: $99–$249/month.

Best For: Small dental offices transitioning to paperless systems.

Pros:

• Affordable pricing for startups.
• Enhances workflow with easy installation.
• Supports teledentistry.

Cons:

• Limited advanced billing and analytics tools.
• Best suited for smaller teams.

24. Docible

Features:
Docible streamlines communication with automated messaging for reminders, feedback, and follow-ups. It focuses on improving patient engagement through real-time updates.

Pricing: Custom pricing available.

Best For: Practices needing simple and streamlined communication tools.

Pros:

• Automated patient reminders and updates.
• Integrates with existing EHR systems.
• Easy for staff to adopt.

Cons:

• Minimal billing or scheduling capabilities.
• Advanced features require custom setups.

25. NexHealth

Features:
NexHealth offers a complete patient experience platform, including real-time appointment booking, digital forms, and automated reminders. Its bidirectional integration syncs with practice management systems.

Pricing: Contact for cost.

Best For: Practices needing seamless integration with existing systems.

Pros:

• 1-click appointment booking.
• Enhances patient engagement with digital forms.
• Supports HIPAA compliance.

Cons:

• Requires a robust internet connection for optimal use.
• Pricing is not transparent.

26. SimplePractice

Features:
SimplePractice is a user-friendly platform for small, independent practices. It supports scheduling, billing, and telehealth consultations.

Pricing: $39–$59/month.

Best For: Small practices transitioning to digital systems.

Pros:

• Affordable and intuitive for solo practitioners.
• Integrated telehealth support.
• Customizable templates for notes and forms.

Cons:

• Limited advanced features for larger practices.
• Occasional issues with customer support response times.

27. Marketing360

Features:
Marketing360 combines branding, social media, and patient management tools. It supports appointment scheduling, billing, and marketing campaigns.

Pricing: Contact for cost.

Best For: Practices looking to integrate patient management with branding.

Pros:

• Centralized platform for marketing and patient workflows.
• Increases online visibility with SEO tools.
• Streamlines patient communication.

Cons:

• Pricing depends heavily on marketing services used.
• Steeper learning curve for non-marketers.

28. BookSteam

Features:
BookSteam is an affordable appointment scheduling software for small practices. It enables online bookings, rescheduling, and automatic reminders.

Pricing: $19.95–$79.95/month.

Best For: Budget-conscious practices needing scheduling solutions.

Pros:

• Simple and affordable pricing tiers.
• Easy for patients to use.
• Supports online payments.

Cons:

• Lacks EHR and billing features.
• Not suitable for larger practices.

29. Adit

Features:
Adit integrates patient analytics with communication tools to enhance practice efficiency. It offers appointment reminders, online forms, and performance dashboards.

Pricing: $299–$399/month.

Best For: Enterprise-focused practices needing analytics.

Pros:

• Advanced analytics tools for decision-making.
• Easy integration with practice management software.
• Supports multi-location practices.

Cons:

• Pricing on the higher side.
• Limited free trial options.

30. PracticeDock

Features:
PracticeDock supports healthcare providers with multi-location clinics by centralizing patient data and improving operational workflows. It offers robust scheduling, billing, and patient engagement features, making it a valuable tool for practices with diverse needs.

Pricing: $59/month.

Best For: Multi-location clinics looking for centralized management tools.

Pros:

• Centralized system for managing patient records across multiple locations.
• Simple interface for scheduling and billing.
• Strong integration capabilities with existing EHR systems.

Cons:

• Lacks advanced telehealth features.
• Limited analytics tools for large-scale reporting.

Conclusion

Patient management software is a critical tool for modern healthcare providers. By understanding the features, pricing, and functionality of these top 30 options, you can select the right software to improve operations and provide better care. Explore free trials, evaluate your practice’s needs, and make an informed choice to transform your workflow today.

For seamless medical billing solutions, consider QZ Medx, a leading medical billing company based in Minnesota, dedicated to optimizing healthcare operations with accurate, efficient billing services. Our medical billing and coding team is efficient in managing several patient management software to help your clinic receive payments on time from insurers.